The Journal of Scientific Advances (JSA) respects the privacy of authors, reviewers, editors, readers, librarians, website visitors, and all users who interact with the journal website or communicate with the journal office.
This Privacy Policy explains how information may be collected, used, protected, stored, and managed during manuscript submission, editorial communication, peer review, publication processing, indexing, archiving, and journal-related communication.
Purpose of This Privacy Policy
The purpose of this policy is to maintain transparency in the way the journal handles personal, academic, manuscript-related, review-related, editorial, and communication information. The journal uses information only for legitimate scholarly publishing, editorial management, peer review, publication, indexing, archiving, and communication purposes.
Since JSA publishes scientific and interdisciplinary research, submitted manuscripts may include research data, laboratory information, observations, survey responses, field records, case material, tables, figures, references, and analytical content. Such information should be handled responsibly by authors, reviewers, editors, and journal staff.
Information We May Collect
| Author Information | Name, email address, affiliation, designation, contact details, manuscript title, author contribution details, declarations, and submission communication. |
| Manuscript Information | Manuscript files, abstract, keywords, references, tables, figures, supplementary material, revision files, response letters, and publication metadata. |
| Reviewer Information | Name, email address, affiliation, subject expertise, review comments, review history, and editorial communication. |
| Editor Information | Editorial role, manuscript handling records, decision notes, communication history, and editorial workflow information. |
| Website Information | Basic technical information such as browser type, device details, page visits, access time, session data, and general website activity. |
How Information Is Used
Information collected by the journal is used to support academic publishing activities and to maintain proper communication with users involved in the journal process.
- To receive and process manuscript submissions.
- To communicate with authors regarding submission, revision, acceptance, rejection, or publication status.
- To assign manuscripts to editors, reviewers, or subject experts where required.
- To manage editorial screening, peer review, revision, and publication decisions.
- To prepare accepted articles for publication, indexing, archiving, and citation records.
- To maintain records related to editorial decisions, review history, and publication workflow.
- To send journal-related communication such as updates, announcements, policy information, or publication notices.
Privacy of Manuscripts and Review Process
Submitted Manuscripts
Manuscripts submitted to JSA are treated as confidential academic documents during editorial and review processing.
Review Comments
Reviewer comments and editorial notes are used only for manuscript evaluation, improvement, and decision-making.
Revision Files
Revised manuscripts, author replies, and correction files may be kept as part of the journal’s editorial record.
Editorial Decisions
Editorial decisions are communicated only to relevant authors and authorized persons involved in the journal workflow.
Unpublished Content
Unpublished manuscript content should not be copied, shared, cited, or used by unauthorized persons.
Reviewer Records
Reviewer details and review history are handled according to the journal’s review and confidentiality requirements.
Confidentiality of Scientific Data
Manuscripts submitted to JSA may include experimental results, laboratory records, field observations, survey data, technical models, institutional information, biological data, environmental data, images, figures, tables, or analytical findings. Authors must ensure that such information is collected, used, and submitted responsibly.
- Personal, institutional, clinical, laboratory, or sensitive information should not be disclosed without proper permission.
- Survey, fieldwork, interview, laboratory, environmental, or computational data should be used ethically.
- Identifiable personal details should be removed or anonymized where required.
- Authors should mention consent, permission, or ethical approval where applicable.
- Data should not be presented in a way that harms privacy, confidentiality, or institutional trust.
- The journal may request clarification if submitted content appears to contain sensitive or identifiable information.
Author Privacy
- Author information is used for submission and publication purposes.
- Corresponding author details may be used for official communication.
- Published articles may display author names and affiliations.
- Author metadata may be used for indexing and citation records.
- Submission communication may be retained for editorial records.
Reviewer and Editor Privacy
- Reviewer details are used for review assignment and communication.
- Review comments are used for editorial evaluation.
- Editor records are used for manuscript handling and decision history.
- Review and editorial communication is handled confidentially.
- Conflicts of interest should be disclosed where applicable.
Data Sharing and Disclosure
The journal does not sell, rent, or commercially trade personal information of authors, reviewers, editors, readers, librarians, or website users. Information may be shared only when necessary for journal operation, manuscript processing, review, publication, indexing, archiving, ethical inquiry, or legal compliance.
- Manuscript files may be shared with editors and reviewers for evaluation.
- Author names, affiliations, article titles, abstracts, and metadata may be used for publication and indexing.
- Published article information may be shared with indexing, archiving, abstracting, and citation services.
- Information may be reviewed during publication ethics investigations or misconduct concerns.
- Information may be disclosed if required by law, institutional inquiry, or official compliance process.
Website Cookies and Usage Data
The journal website may collect limited technical information to support website functionality, security, accessibility, and user experience. This may include browser type, device type, page access, session details, and general website usage patterns.
Cookies may be used for basic website functions, login sessions, user preferences, analytics, or system improvement. Users may manage or disable cookies through their browser settings, but some website functions may not work properly without cookies.
Data Security
The journal takes reasonable steps to protect submitted information from unauthorized access, misuse, alteration, loss, or disclosure. Access to manuscript, review, and editorial records is limited to persons involved in the journal workflow.
- Manuscript records are handled through official journal communication channels.
- Editors and reviewers are expected to maintain confidentiality.
- Users should avoid submitting unnecessary sensitive personal information.
- Authors should remove identifiable personal, laboratory, clinical, or institutional information where not required.
- No online system can guarantee complete security; users should submit information responsibly.
Data Retention
The journal may retain author details, manuscript records, reviewer comments, editorial decisions, publication metadata, correspondence, and article information for academic, editorial, legal, indexing, archiving, and administrative purposes.
Published article metadata may remain available as part of the scholarly record. Requests related to correction of inaccurate personal, institutional, or publication details may be considered according to journal policy and publication requirements.
User Rights and Requests
Users may contact the journal office for privacy-related questions, correction requests, communication preferences, or concerns about submitted information. Requests will be considered according to journal policy, editorial requirements, publication records, and applicable obligations.
- Authors may request correction of inaccurate names, affiliations, or contact details.
- Users may request removal from non-essential journal communication lists.
- Reviewers may update their contact details or subject expertise.
- Published records may not be removed where retention is necessary for academic citation, indexing, archiving, or publication integrity.
Third-Party Links
The journal website may contain links to external websites, indexing platforms, academic databases, institutional pages, or third-party services. The journal is not responsible for the privacy practices, content, security, or data policies of external websites.
Policy Updates
This Privacy Policy may be updated from time to time to reflect changes in journal practices, website functions, editorial processes, publication requirements, ethical standards, or legal obligations. Users are encouraged to review this page periodically.
Important Note
By submitting a manuscript, acting as a reviewer or editor, registering on the journal website, or communicating with the Journal of Scientific Advances, users acknowledge that their information may be used for legitimate academic, editorial, review, publication, indexing, archiving, and journal communication purposes in accordance with this Privacy Policy.